Hopefully, everyone understands why the need to monitor their online reputation is obvious. Every business — and in today’s world, every personality — needs to be aware of what is being said about them online.
But how do you do that? Who has time to slog across the internet, looking for God knows what? It would be a tedious, horrifically boring task, that’s certain. Fortunately there is some magical software and such out there that simplifies the important task of monitoring your online reputation:
1. Google Alerts
An oldie but a goodie, Google Alerts are still your first step in reputation monitoring. A simple interface at google.com/alerts allows you to select keywords and receive email notices whenever those words are used on the web.
Set up Google Alerts for your name, variations of your name and the name of your business. When I owned a brokerage, I set up Google Alerts for the names of all of my real estate agents. (An aside, we also set up Google Alerts for the addresses of all of our listings. Helps catch the knuckleheads on Craigslist using your listing for a rental scam.)
Like any tool, Google Alerts aren’t foolproof. Depending on the commonality of the name, you might have to wade through irrelevant notifications. Google Alerts also can’t see into Facebook groups that are “closed” or “secret” — and the vast majority are — but they are quick, easy, free and very effective for monitoring name and brand mentions on the web.
2. Facebook search
The search function in Facebook is not the best. However, short of going into individual groups and scrolling through past posts and comments, it’s the only way to get a relatively efficient look into closed and secret Facebook groups.
It seems incredibly underutilized. People tell me they can’t find it. It’s across the top of the screen, but seems to be one of those things that if not used, becomes invisible to you. It’s a so-called “smart search” that in theory can look across pages, profiles and groups for terms you supply.
Depending on how frequently you decide to actively monitor your reputation, you should include making manual searches within Facebook for brand and name mentions part of that established routine.
3. Social media management platforms
Most of the larger and popular social media platforms out there for pushing content to multiple social sites also have very effective monitoring capabilities.
Hootsuite, Buffer, Sprout Social, TweetDeck, Zoho and the like all provide a way to monitor keywords and hashtags that you can define.
As with all others, these platforms cannot see into most Facebook groups. That’s a limitation on Facebook’s side, and it’s understandable given the original intent of having closed and secret groups be, well, closed and secret.
4. SocialMention.com
The best way to describe SocialMention.com might be to just say it’s the Google of social media. It’s a search engine designed to scour over 80 social media sites for usage of the search terms you select.
So in addition to regularly Googling yourself, you need to also be regularly “SocialMentioning” yourself as well. Yes, it’s a manual process, but definitely more effective than searching each site individually.
5. Reputation monitoring services
There are, of course, a multitude of businesses, apps, services and products out there, all designed to scour the web, endlessly searching for mentions of you, your brand and your business.
There could be people out there also watching your brand mentions. Keeping an eye on what the competition is up to has been done since the first cave dwellers set up shop selling clubs and blankets. If there are tools that help you monitor what’s being said about your brand then you can rest assured that someone is using those very tools to watch what others are doing,
Many of these reputation services are very good. Many are not inexpensive. Of course a blunder in the social space can quickly derail things, and that could get expensive. But what is the likelihood of that happening — and is it worth the expense of utilizing a reputation monitoring platform?
Maybe, maybe not. That is really only a question you can answer. While I doubt it’s cost effective for most individuals or even small teams or companies to go all out on a reputation platform, it’s certainly something a franchise, larger office or even a large team might consider. As with any such investment, do your research, seek out referrals and think and assess deeply. Yes, there are some wonderful companies out there — and more than enough shady operations as well.
Don’t freak out, but observe carefully
When you talk with people about reputation management and monitoring, when you share examples of brand implosion in under 30 seconds, sometimes people freak out.
There are indeed boundless examples of reputation destruction in recent history. What you don’t often see lauded, however, are the countless examples of brilliant brand positioning and growth, the careful use of reputation monitoring tools and processes, and those embracing the positive aspects of what you can build online.
So, develop a plan to regularly monitor your online presence and reputation, execute that plan, and keep a watchful eye on things. Understand today’s online world — don’t fear it; leverage it.
